Greater Philadelphia Track Club

Relay Selection Rules

PENN RELAYS and MILLROSE GPTC Relay Selection and Race Organization

Draft changes 9/23/2023

  • QUALIFYING PERIOD
    1. The qualifying period begins AFTER each PENN RELAYS (with the exception on any 100m races run at the PENN RELAYS, they will count.
    2. The end of the qualifying period will be determined by the Track Committee for each event (PENN or MILLROSE).
  • ELIGIBLE SEED TIMES
    1. Qualifying times must be Open race FAT results which can be verified, preferably by internet results.
    2. At the discretion of the Track Committee, internal Club races can be held with appropriate team supervision. This should be used only as a last resort.
  • QUALIFYING STANDARDS
    1. A qualifying standard needs to be met in order to insure a member’s inclusion on the relay. The idea behind the standard is that a minimum standard be set for the top 4 runners.  For instance, in M40, if we have three guys at or under 56 but the 4th time is only a 65, then the committee could opt to pick someone else that does not have a seed time. If there were more than 4 under the standard, fastest 4 would go.
    2. The standards just happen to be the All-American standards for M40, M50, etc. 
    3. For the 100 and 400, these standards are:

M40-49    100 – 11.80       400 – 56.00                   W40-49 100 – 15.10       400 – 1:13.00

M50-59    100 – 12.30       400 – 58.00                   W50-59 100 – 15.70       400 – 1:22.00

M60-69    100 – 13.30       400 – 1:04.00                W60-69 100 – 18.30       400 – 1:35.00

  • ALTERNATE EVENTS to QUALIFY – PREFERRED
    1. Alternate events for 400 – IF YOU DO NOT HAVE A 400 TIME then alternate events such as the 300 or 600 can be used.
    2. HOWEVER, ONCE YOU DO HAVE A 400 TIME, these alternate events can NOT be used. Essentially, they are erased.
    3. Also, indoor times in the 55 or 60 can be used for the 100.
    4. The time for these alternate events will be converted using Age Grading (at age 40, 50 or 60, whichever applies) to the 400 or 100 time, respectively. For example, an M40 time of 00 in the 400 converts to 39.77 in the 300 and 1:40.39 in the 600. For M50, a 60.00 in the 400 converts to 41.93 in the 300 and 1:40.39 in the 600.
  • ALTERNATE EVENTS to QUALIFY with 5% age grading penalty
    1. If a 4×400 candidate does not have a time in the 400, 300 or 600, then times for a 200 and/or 800 will be considered but at a stricter Age Grade %. The 200/800 conversion will be as follows: Apply the appropriate AG% (at 40, 50 or 60 years old) and divide by 1.05. This adjusted AG% will be used to get a converted 400 time. HOWEVER, ONCE YOU DO HAVE A 400 TIME, these alternate events can NOT be used. Essentially, they are erased.
    2. Similarly, if a 4×100 candidate does not have a time in the 100, 55 or 60, then times for a 200 will be considered but at a stricter Age Grade %. The 200 conversion will be as follows: Apply the appropriate AG% (at 40, 50 or 60 years old) and divide by 1.05. This adjusted AG% will be used to get a converted 100 time. HOWEVER, ONCE YOU DO HAVE A 100 TIME, these alternate events can NOT be used. Essentially, they are erased.
  • MISCELLANOUS PROVISIONS
    1. If less than 4 candidates meet the qualifying standard, the Committee will choose the remaining member(s). The complete listing of seed times during the qualifying period will be reviewed. Consideration may also be given to historical performances before the qualifying period. The qualifying relay members should be consulted.
    2. Club members meeting the standard (and in the top 4 times) must be able to perform at the level of their qualifying mark on the day of the In cases of injury or inactivity of a candidate, the Committee may decide that the candidate is not fit enough to race on the relay. Again, the other relay members should be consulted.
    3. Newly recruited club members can qualify using marks that predate their club membership as long as they can be verified and are during the same qualifying period as every other candidate.

GPTC Guidance for relay member selection for record attempts and “other” relays (besides Penn and Millrose)

   In the event any club member intends to organize any 4×100, 4×200, 4×400, 4×800 or shuttle hurdle relay squad in an attempt to set an American club record or World record the process is as follows;

   No less than three months before the target race date, the club member or members seeking to organize the effort will notify the relay committee by email which shall include;

  • the date, location and name of the targeted meet/race,
  • the names of any club members that have expressed interest in participating along with any FAT seed time for the pertinent distance dating back no more than 12 months prior to the targeted race date.

   The committee will then post a notice to all active club members in the age group for the race (i.e. M40-44, W55-59) on the club website, Facebook and Slack indicating that any other club members interested on qualifying for the relay must notify the relay committee and provide the committee with their FAT seed time within the qualifying 12 months period as set above.

   Note that 55/60 meter and 55/60 meter hurdle times are acceptable for 4×100. Times at other distances (i.e. 200, 300, 600 or 800 for 4×400; 400, 1500, mile for 4×800) will be considered but only after application of a 5% penalty as calculated for Penn/Millrose qualifying. Also, seed times attained from the time of notice to 60 days before the target race date will be consider. The 60 days is utilized so that the selection can be final 60 days in advance so that travel and lodging plans can be made by the participants.

   The top four as determined by this process will be the qualified club relay for the record effort. Alternates will be notified of their alternate position and they will need to inform the committee in 10 days if they are willing to remain alternates committed to participate in case a substitution is necessary or be removed from the list.

PENN RELAYS and MILLROSE GPTC Relay Selection and Race Organization

Draft changes 9/23/2023

  • QUALIFYING PERIOD
    1. The qualifying period begins AFTER each PENN RELAYS (with the exception on any 100m races run at the PENN RELAYS, they will count.
    2. The end of the qualifying period will be determined by the Track Committee for each event (PENN or MILLROSE).
  • ELIGIBLE SEED TIMES
    1. Qualifying times must be Open race FAT results which can be verified, preferably by internet results.
    2. At the discretion of the Track Committee, internal Club races can be held with appropriate team supervision. This should be used only as a last resort.
  • QUALIFYING STANDARDS
    1. A qualifying standard needs to be met in order to insure a member’s inclusion on the relay. The idea behind the standard is that a minimum standard be set for the top 4 runners.  For instance, in M40, if we have three guys at or under 56 but the 4th time is only a 65, then the committee could opt to pick someone else that does not have a seed time. If there were more than 4 under the standard, fastest 4 would go.
    2. The standards just happen to be the All-American standards for M40, M50, etc. 
    3. For the 100 and 400, these standards are:

M40-49    100 – 11.80       400 – 56.00                   W40-49 100 – 15.10       400 – 1:13.00

M50-59    100 – 12.30       400 – 58.00                   W50-59 100 – 15.70       400 – 1:22.00

M60-69    100 – 13.30       400 – 1:04.00                W60-69 100 – 18.30       400 – 1:35.00

  • ALTERNATE EVENTS to QUALIFY – PREFERRED
    1. Alternate events for 400 – IF YOU DO NOT HAVE A 400 TIME then alternate events such as the 300 or 600 can be used.
    2. HOWEVER, ONCE YOU DO HAVE A 400 TIME, these alternate events can NOT be used. Essentially, they are erased.
    3. Also, indoor times in the 55 or 60 can be used for the 100.
    4. The time for these alternate events will be converted using Age Grading (at age 40, 50 or 60, whichever applies) to the 400 or 100 time, respectively. For example, an M40 time of 00 in the 400 converts to 39.77 in the 300 and 1:40.39 in the 600. For M50, a 60.00 in the 400 converts to 41.93 in the 300 and 1:40.39 in the 600.
  • ALTERNATE EVENTS to QUALIFY with 5% age grading penalty
    1. If a 4×400 candidate does not have a time in the 400, 300 or 600, then times for a 200 and/or 800 will be considered but at a stricter Age Grade %. The 200/800 conversion will be as follows: Apply the appropriate AG% (at 40, 50 or 60 years old) and divide by 1.05. This adjusted AG% will be used to get a converted 400 time. HOWEVER, ONCE YOU DO HAVE A 400 TIME, these alternate events can NOT be used. Essentially, they are erased.
    2. Similarly, if a 4×100 candidate does not have a time in the 100, 55 or 60, then times for a 200 will be considered but at a stricter Age Grade %. The 200 conversion will be as follows: Apply the appropriate AG% (at 40, 50 or 60 years old) and divide by 1.05. This adjusted AG% will be used to get a converted 100 time. HOWEVER, ONCE YOU DO HAVE A 100 TIME, these alternate events can NOT be used. Essentially, they are erased.
  • MISCELLANOUS PROVISIONS
    1. If less than 4 candidates meet the qualifying standard, the Committee will choose the remaining member(s). The complete listing of seed times during the qualifying period will be reviewed. Consideration may also be given to historical performances before the qualifying period. The qualifying relay members should be consulted.
    2. Club members meeting the standard (and in the top 4 times) must be able to perform at the level of their qualifying mark on the day of the In cases of injury or inactivity of a candidate, the Committee may decide that the candidate is not fit enough to race on the relay. Again, the other relay members should be consulted.
    3. Newly recruited club members can qualify using marks that predate their club membership as long as they can be verified and are during the same qualifying period as every other candidate.

GPTC Guidance for relay member selection for record attempts and “other” relays (besides Penn and Millrose)

   In the event any club member intends to organize any 4×100, 4×200, 4×400, 4×800 or shuttle hurdle relay squad in an attempt to set an American club record or World record the process is as follows;

   No less than three months before the target race date, the club member or members seeking to organize the effort will notify the relay committee by email which shall include;

  • the date, location and name of the targeted meet/race,
  • the names of any club members that have expressed interest in participating along with any FAT seed time for the pertinent distance dating back no more than 12 months prior to the targeted race date.

   The committee will then post a notice to all active club members in the age group for the race (i.e. M40-44, W55-59) on the club website, Facebook and Slack indicating that any other club members interested on qualifying for the relay must notify the relay committee and provide the committee with their FAT seed time within the qualifying 12 months period as set above.

   Note that 55/60 meter and 55/60 meter hurdle times are acceptable for 4×100. Times at other distances (i.e. 200, 300, 600 or 800 for 4×400; 400, 1500, mile for 4×800) will be considered but only after application of a 5% penalty as calculated for Penn/Millrose qualifying. Also, seed times attained from the time of notice to 60 days before the target race date will be consider. The 60 days is utilized so that the selection can be final 60 days in advance so that travel and lodging plans can be made by the participants.

   The top four as determined by this process will be the qualified club relay for the record effort. Alternates will be notified of their alternate position and they will need to inform the committee in 10 days if they are willing to remain alternates committed to participate in case a substitution is necessary or be removed from the list.

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